All You Need To Know About The Advantages Of Data Base Management

data base management

The 21st century has been noted as one that promotes technological advancement including the use of the internet and increased electronic storage. The success of a business can depend on the information technology being used. One of the most beneficial features a successful company can have is the presence of a strong electronic storage system. This article will provide information on the advantages of data base management systems that manage this storage network.

The Advantages Of A Data Base Management System

1. Data Consistency

Unlike traditional non-database storage systems where client information was placed in separate folders, the database integrates all information into one simple network. This means that the data is recorded in one place and there is no chance of information duplication which increases the level of data consistency. This consistency is important as it removes the chance of irrelevant or duplicated data ‘clogging up’ the system, which will save storage space.

2. Data Sharing

A great advantage of data base management is the effective sharing of files between different authorized users. An authorized user is an individual who has been given right to access the data from any location and at any time. In addition, to convenient sharing it is possible that simultaneous users can access the same information at one time. This increases productivity and removes time-consuming ‘waiting for the information’.

3. Data Security

One of the most important aspects of a database management system is its ability to protect client information. A problem that traditional storage systems have is the chance of information being accessed by an unauthorized individual. This can lead to a break in confidentiality and identity fraud; however, this is not likely to occur when using a database. The database will present with several types of security software which reduces the chance of identity fraud.

4. Backup And Disaster Recovery

A feature of electronic storage is the backup and disaster recovery feature, which is a similar application to the data security factor. In addition to removal or unauthorized access of information, it is possible that information can be lost or destroyed. The backup and disaster recovery software in the data base management system is able to restore any information that may have been lost or destroyed accidentally.

The Disadvantages Of A Database Management System

1. Hardware And Software Costs

One of the greatest disadvantages to this management system is the overall cost of the hardware and software. A high quality processor with high amounts of storage and speedy data processing will be very costly and potentially unaffordable.

2. Staff Training Costs

Another disadvantage that involves costs is that of staff training. A database management system requires specific skills and knowledge; therefore thorough training of employees using the database is essential. This can be very costly as they will be required to know about the system procedures and how to complete these procedures; thus, it may not be affordable for smaller companies.

Final Words On The Matter

As can be seen, the use of electronic database management systems can be very beneficial; however, it is important to consider the different disadvantages to determine if the system is suited to your specific needs.

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